Secure File Transfer

Terms and Conditions

User’s Responsibility:

  • to comply with the provisions of the UK GDPR and Data Protection Act 2018 in respect of all personal information processed on Anycomms+.
  • keep you login details secure at all times; log out of the system and close the browser session when your task is complete.
  • to check and correctly select the appropriate and intended recipient of all files containing personal data.
  • to report any suspected or actual data security breaches to your own line-manager as soon as possible.
  • I understand that a user guide is available to download to assist in the correct use of the system
https://www.youngsouthampton.org/working-with-children/tools/avco-anycomms-plus.aspx
  • I understand that access to AnyComms+ is dependent on continued adherence to this policy and responsible use of the system within the organisation. Misuse of the system or failure to adhere to this policy may result in access rights being revoked.
  • I understand that the LA cannot be held liable or responsible for any consequence if any part of this policy is not adhered to.

Manager’s Responsibility:

  • to ensure that your service/organisation has in place local data security policies and procedures to ensure the secure storage and onward transit of sensitive data.
  • to ensure that all staff granted access to the Anycomms+ system are sufficiently trained in its use.
  • to immediately notify the ICT Strategy Team if individual user’s access rights or passwords need to be amended, reset or revoked, i.e. when a member of staff changes or leaves the employment of the service / organisation.

Email csl.ict@southampton.gov.uk